Every piece of art is going to has distinct requirements for shipping. However, the basic process in determining these requirements is generally the same. The first thing you need to do is ask yourself a series of questions about the object and transportation:
- What artwork do you want to ship?
- From and to where is the artwork being shipped?
- Who will be handling the work while it is being shipped?
- How long will the shipping process take?
Your shipping needs must address all of these questions in order to insure that your artwork arrives safely and intact.
1. Packing the Artwork
The type of artwork being shipped will determine the materials which you must use. If it is a very fragile sculpture, for example, you can expect to use padded boxes with plenty of packing foam or other protective materials. Some of the most basic materials needed for packing artwork include: bubble wrap, cardboard boxes, foam core, foam packing nuts, foam boards, glassine paper, crates, plastic sheets, packing tape, and tissue paper.
2. From and to locations
The distance that your artwork is traveling will partially determine the mode of transportation you use. If you are just bringing a painting from your studio to a gallery around the corner, then you may be able to carry it by hand. However, if the object is very heavy, then you may want to hire professional art handlers for the job. If you are shipping an artwork overseas, then you must decide on which method best will accommodate the artwork so it arrives safely. Considering the distance of the journey will also help you get an idea of how much insurance you need for transport. Keep in mind that accidents can happen in transport no matter how short the journey. Always insure works for their full amount!
Don’t forget to factor in the weather differences of your starting and end destinations. You should make sure your artwork is protected against humidity, heat, or other elements.
Some useful links:
- https://www.usps.com/
- http://www.fedex.com/us/services/customcritical/markets_industries/art.html
- http://www.artexfas.com/services/
- http://www.dhl-usa.com/en/express/shipping/shipping_advice/packaging_tips.html
3. Who will handle the work
Are you or an assistant going to be personally transporting the work? Or do you have to rely on an unknown person in the postal service? If you are not handling the artwork yourself during shipping, assume that the person in charge has no idea what you are shipping and will treat it roughly. Imagine the shipping container getting thrown onto conveyor belts, stacked amongst hundreds of other objects, and enduring various weather conditions.
Fragile or valuable objects going long distances are often best handled by professionals who specialize in shipping art. They are more expensive than a standard postal service but are more secure.
4. The length of the shipping process
If you need a fast delivery of an artwork, it is going to cost more than standard shipping. Aside from the costs, the length of the shipping can affect the work’s integrity. For example, if your work is going to be boxed inside a crate in a humid environment for a month while on a ship overseas, it could sustain serious damage. The longer the journey, the more precaution you will have to take to protect the work from the elements.